Meetings and Conference Checklist

• Event

• Sales executive
  Ryan StaudeEmily-Jane StearneChristina SomervilleTara FerrisMarissa Lee
• Date of event
  MM slash DD slash YYYY
• Room booked
• Name of company
• Name of event
• Number of guests*
• Onsite contact
• Contact number
• Booking contact
• Account contact
• Booking contact number

• Agenda

• Day
• Supplier access

  Start	Completion

• Client access

  Start	Completion

• Guest arrival
• Registration

  Start	Completion

• Tea & coffee

  Start	Completion

• Session 1

  Start	Completion

• Morning tea

  Start	Completion

• Session 2

  Start	Completion

• Lunch

  Start	Completion

• Session 3

  Start	Completion

• Afternoon tea

  Start	Completion

• Session 4

  Start	Completion

• Completion

  Start	Completion

• Guest exit
• Sundowner/networking

  Start	Completion

• Supplier exit
• Room vacated

• Set Up

• Set Up:
  • Banquet
  • Cabaret
  • Boardroom
  • Classroom
  • Theatre
  • Cocktail
• Registration Desk:
  • Yes
  • No
  • Set for
• Stage required:
  • Yes
  • No
• Stage decks
  • Yes
  • No
  1.8m x 2.4m
• How many
  Ian McLachlan Room, maximum 4 William Magarey Room, maximum 6 The Pavilion, maximum 2 John Halbert Room, maximum 2
• Exhibition booths:
  • Yes
  • No
• How many
• Dimensions
• Any other details we need to know about your set up requirements

• Catering

• Arrival coffee - freshly brewed coffee and a selection of tea
  • Yes
  • No
• Please select one break item for morning tea.
  Additional break items will insure additional charges.

• Lunch Selection

  Please select one lunch option
• Working Lunches
  • Lunch Box 1
  • Lunch Box 2
  • Lunch Box 3
  • Lunch Box 4
  • Variety Lunch Box (min 20 guests) Served individually OR Served on platters to the table
  • The Opera Box
  • The Poke Bowl Box
• Hot Fork Lunches (min 20 guests)
  • Hot Fork Lunch Box
  • Hot Lunch
  • BBQ Lunch Served individually OR served on platters to the table
• Hot Fork Lunch Dishes
• Hot Fork Lunch Vegetarian Dish
• Hot Fork Salad Selection
• Please select one break item for afternoon tea.
  Additional break items will insure additional charges.
• Post Event Sundowner
  • 45 minutes, beverage & platters
• Dietary Requirements
  Final dietaries are required 5 business days prior to the event
• Any other details we need to know about your catering requirements

• Suppliers

• Company name:
• Contact name
• Contact phone number:
• Contact on the day name
• Contact on the day phone number
• Email for Adelaide Oval Supplier induction course
• Description of service or items:
• Bump in/out dates and times
  All items must be packed down and collected at the end of your function unless organised/ approved by your Sales Executive
• Anything other details we need to know about your supplier requirements

• Suppliers

• Company name
• Contact name
• Contact phone number
• Contact on the day name
• Contact on the day phone number
• Email for Adelaide Oval Supplier induction course
• Description of service and items
• Bump in/out dates and times
  All items must be packed down and collected at the end of your function unless organised/ approved by your Sales Executive
• Anything other details we need to know about your supplier requirements

• Additional Details

• Anything else we should know about your event or attendees

• 100% pre payment of your event is required 5 business days prior to the event date unless otherwise negotiated with Adelaide Oval.

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